The purpose of the Surgical Technology Clinical Coordinator is to ensure appropriate educational clinical experiences for the surgical technology students and availability of sufficient clinical slots/sites. It is the responsibility of the Clinical Coordinator to prepare the students for their clinical experience with lab practice, classroom lectures and scheduling of physicals and clinical orientation for clinical placement.
- Scheduling/Coordination of student clinical hours and assignments.
- Scheduling of clinical instructors at clinical sites.
- Bi-weekly verification that students have met their clinical objectives.
- Maintenance of documented quarterly communications with all clinical affiliates, via clinical preplanning package, to relay important clinical information, (i.e.: upcoming schedule of clinical assignments, schedule changes, testing, documentation, etc).
- Assist with pre-clinical skills assessment, regular classroom and other instructional assignments.
- Identify and secure new clinical affiliates as required by the program. Maintain existing clinical affiliate sites and slots available for clinical instruction at each site.
- Inventory, procure equipment/supplies, and assure readiness of the clinical laboratory. Report all broken, defective or needed equipment to Program Director and the Academic Dean immediately and suggest remedy.
- Documented visits to all clinical sites on a regularly scheduled basis as approved by the Program Director.
- Audits of student bi-weekly clinical evaluation forms to assure current and accurate records.
- Scoring of student's oral examinations and case presentations.
- Attend selected local ST educational meetings and other appropriate Surgical Professional Society functions when not conflicting with school duties.
- Participate in all program graduation and pinning ceremonies.
- Processing of students’ physical examination reports to assure compliance.
- Solve clinical problems as they arise.
- Assist the Program Director with any assigned projects. Anticipate potential problems, plan and implement interventions to address each problem effectively.
- Demonstrate effective communications employing verbal, written, and electronic modalities.
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED
The Surgical Technology Clinical Coordinator must have knowledge of the surgical technology field and the clinical application of the classroom knowledge. The Surgical Technology Clinical Coordinator must have problem solving skills with critical thinking as a major component of his/her ability. Organization and time management skills are required. The knowledge of and skill with computer applications have become an essential component of performing the duties required of the Surgical Technology Clinical Coordinator.
- Must be designated a CST or CST/CFA.
- Two years experience as an educator in an ARC-ST approved faculty.
- Minimum of three years clinical experience in Surgical Technology.
- Minimum of a diploma or associates degree in Surgical Technology.
- Must be a graduate from a CAAHEP accredited school of Surgical Technology.
The Surgical Technology Clinical Coordinator is responsible for the supervision of students at the clinical sites/laboratory. The Surgical Technology Clinical Coordinator is responsible for the scheduling and supervising of clinical instructors, so that the clinical students are all seen as required by the program.
The ST Clinical Coordinator is responsible for the following procedures:
- Student advisement.
- Utilize CampusVue to post comments on student advisement
- Monitor instructor assignments at each clinical site and daily attendance reporting.
- Provide clinical site coverage as may be needed.
- Verify that clinical instructors are at clinical sites.
- Collect and assess clinical preceptor evaluations from all instructors on all students.
- Audit clinical evaluations and other documentation for accuracy to determine appropriateness of clinical assignments.
- Marketing calls for the purpose of obtaining new clinical sites/slots.
- Weekly clinical report documentation to Program Director.
- Assess clinical documentation for completion.
- Monitor clinical schedule to assure students are completing assignments in compliance with CAAHEP standards.
- Post any revisions of clinical instructor schedules.
- Verification that students have met appropriate objectives.
- Process student physical examination reports for completeness.
- Visit and document visits to clinical sites for purpose of auditing instructors, observing students and meeting with Department Directors.
- Complete clinical compliance reports, i.e. assessments and actions plans.
- Assure bi-weekly clinical evaluations of student's performance are current and properly documented.
- Assure student's clinical assignments are current and everyone is aware of where students will be.
- Open letter to all clinical sites notifying designated supervisors of clinical assignment schedules.
- Quarterly goals and objectives to Program Director.
- Make site visits for preceptor training and keep 'Preceptor Training Log' current.
- Assist in orientation of new students and admissions reps.
- Assist in training of all new Surgical Technology faculty.
- Assist in evaluating case presentations.
- Assist as needed with classroom instruction and preclinical lab and assigned assessment activities.
- Accurately maintain the program clinical Injury Log with follow-up scheduled as appropriate.
- Marketing visits for the purpose of obtaining new clinical sites.
- Assist Admissions Department in recruitment activities.
- Maintain clinical site folders to include scheduling documents, student check-off's and hospital contracts.
- Assure up-to-date list of clinical affiliates, clinical educators and their input activities.
- Attend two advisory board meetings a year.
- Complete follow-up Action Reports on all identified problems.
- Keep all clinical event schedules current on each class. Maintain master clinical assignment board.
- Turn in completed student clinical folders at the end of each clinical term.
- Assess all clinical evaluation forms, attendance records, and bi-weekly grade reports.
- Assist with department management with assistance from Academic Dean in Program Director’s absence.
Assist Program Director with any assigned project.
- Schedule student clinical assignments and rotations.
- Assist in pre-clinical classroom and other instruction as assigned.
- Anticipate, plan interventions, and clinical problems.